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Many boards still send sensitive internal governance communications through insecure communication channels. Diligent Corporation released a report which found that 56 percent board members use their personal email addresses for communications with the board. Even governance professionals and senior executives are also doing this. This is a major risk that needs to be addressed.
It is essential to convince board members with the necessity of secure communication. This requires educating them about why their current methods leave them vulnerable to data breaches, and assisting them to understand the costs of those breaches in terms of lost operational time, the cost of defending against cyberattacks, as well as concerns over compliance violations.
Boards need to be aware that they are attractive targets for cybercriminals. Hackers often target high-profile individuals such as board directors and C-level executives due to their access to sensitive information that has significance to them. This makes them a good target for ransomware attacks, where the criminals threaten to release confidential information unless they receive a payment.
To prevent this, the board could consider adopting a system for governance that replaces email and text messages with a securing record system that relies on encrypted data transmission and a specially-built mobile application. This eliminates the need to share confidential or sensitive information in unsecure email or document management systems managed by IT teams of the company. It also offers an independent platform that allows boards to continue to lead during times of crisis.