Automating the document distribution process makes it easier to send forms, documents, and other data types, such as controlled data, to customers, employees, vendors, and other parties. It can also eliminate the need for physical documents that require manual handling. It also enables users to track comments and changes through a central repository. This helps avoid duplication of effort, lost information or discrepancies. Document management software such as ImageSite and EngineBox can receive digital documents, paper-based files and other inputs, via various applications and devices. The software can be adapted to meet the requirements of growing organizations and incorporate tools like electronic signatures, data capture, and workflow automation.
The software allows you to create one source of truth for all your documents. It also gives you complete control over the version. You can view the most current version of a document within the document management software, even if you have multiple dataroomslab.com/best-practices-when-working-with-a-data-room/ versions of it in your programs or folders. This saves your organization lots of time and money.
This is particularly important for projects in the construction and engineering industry, where many documents are revised over the course of their life. It is crucial for project managers to have quick access to the latest versions of these essential documents. You can waste valuable team members’ time scouring through multiple folders, emails, and devices in order to find the most recent version of the document.