A portal for board members can simplify the process of planning and conducting board meetings. It makes it easier to share documents and information, permits communication between members and provides secure storage for important documents. However, not all portals are to be the same, which is why it’s essential to ask the relevant questions during demos with prospective vendors. To help you find the most effective solution for your needs, we’ve compiled a list of key questions you should ask your prospective portal vendor.
Do you provide secure access to your website from any device?
The best-quality software for managing boards comes with encryption, which safeguards sensitive data from unauthorized parties. It complies with international standards for security, and monitors the staff of the data center and implements physical security measures, such as biometrics and closed circuit monitoring.
Facilitate the Meeting Process
The most effective board management tools allow you to swiftly and easily schedule a meeting, prepare an agenda, along with any supporting materials, record attendance and RSVPs, and distribute and collect work-related materials from members of the board. Furthermore, these tools permit quick and easy review of meeting minutes and assist in the creation of procedures, policies and guidelines that assist the board in making better decisions.
Make sure your portal for board members has a high percentage of users by providing a variety and individual training sessions, including webinars and video conferences. If some of your board members are technology-challenged, personally reach out to them and offer personalized tutorials to get them up and running. Also, you should look for an enterprise with a strong reputation and https://www.boardroomhub.blog/more-effective-board-of-directors-4-inspiring-tips excellent customer service.